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7 Ways to Prove the Value of the Legal Department

7 Ways to Prove the Value of the Legal Department

Note: Dan Ruderman with the strategic consulting team also contributed to this post.

Proving value is always high on the list of priorities for corporate counsel. Perhaps it’s because legal services are a credence good, as D. Casey Flaherty says.

There are however recognized techniques for proving value with data, processes improvement and strategy.  Here are seven ways to prove the value of the legal department.

1. Establish the new normal: Perform a periodic health check. Regardless of what you’ve done in the past, or how long it’s been since your department installed its software, you need to schedule a periodic health check as a critical step to establishing a roadmap and meeting strategic goals. Take a step back from time-to-time and get an objective opinion about where you are and where you want to be. Assess whether your Enterprise Legal Management (ELM) system configuration and related processes are aligned with your current objectives.

2. Stay current with best practices for law firm billing and review. It’s important to periodically make sure your billing guidelines are still relevant, and that the rules that support them are in place and being enforced. Managing your outside counsel spending requires having clear expectations with outside counsel and modifying those expectations as your department evolves. Make sure you update the guidelines you publish to your law-related vendors, and while you’re at it, make sure your rules are optimized to support the billing guidelines and make billing reviews effective and efficient.

3. Consider a strategy for using alternative fee arrangements. There’s a lot of talk in the industry about alternative fee arrangements (AFAs), but what kind makes sense for your business – and where do you begin? You could endear yourself to your CFO by executing an AFA strategy and implementing optimized fee structures that allow you to predict cash outlays. Alternative fee arrangements both streamline the billing and approval process and can save money for the organization. Developing a pricing strategy starts with understanding the pricing options that will work best for the types of legal matters your organization faces.

The most underutilized cost control lever is matter budgeting.

4. Enlist the help of your outside counsel to manage costs: Ask them to advise on matter budgets. A robust matter budgeting process can improve collaboration and communication with your outside counsel. The most underutilized cost control lever is matter budgeting. By asking outside counsel to set expectations and to manage costs, you create a dialogue and establish goals. Think of matter budgeting as more than just a number that is provided – by building a process to understand an appropriate budget, communicate risk to the budget, and evaluate accuracy of budgets, you can profoundly affect matter management for your organization.

5. Hire the best firms to represent you AND make sure they understand what’s valuable to your company. You should know which law firms are performing to your standards at any point in time. A vendor management program will help define what you expect of vendors, create metrics to assess their performance, and provide a vehicle to communicate results to them. The end game: improved results and relationships with the law firms you choose to continue working with.

6. Manage via measurement: Dashboards bring numbers to life. Establishing key performance indicators for the legal department and proactively sharing results permits the general counsel to showcase the department’s success at the next board meeting. A well thought out reporting strategy will identify KPIs that are appropriate to your legal department, optimize the way results are presented and distributed, and clearly tell the story of what is happening in the department.

7. Keep your eye on the big picture of billable rates by understanding the range of rates you pay. Identify opportunities to negotiate more favorable rates. Understanding the range of what you spend for a given activity is the starting point to finding the sweet spot. Legal departments spend a lot of time reviewing rate increase requests for individual timekeepers. Equally important to the rate analysis process is understanding the blended rates you pay on each type of matter. Negotiation is empowered by analytics that establish what is “normal” for your own spending and for your peers’ too. 

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What tips would you add?

If you enjoyed this post, you might also like:
Case Study: Art and Science for the Corporate Legal Department

Photo credit: Flickr, KOMUnews, Airport Advisory Determines… (CC BY 2.0)

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About Kris Satkunas

Kris Satkunas
As Director of Strategic Consulting at LexisNexis, Kris leads the LexisNexis CounselLink team’s efforts to advise corporate legal departments on improving operations with data driven decisions. She is an expert in managing the business of law and in data mining, and also has expertise in matter pricing and staffing, partner compensation, practice area metrics, and scorecards. Kris joined LexisNexis in 2000 after honing her finance skills as a Senior Vice President of Strategic Finance at SunTrust Bank. She has authored numerous articles and speaks regularly at legal industry events. Kris has a B.B.A. in Finance from the College of William and Mary in Virginia.
1 comments
12Callaway34
12Callaway34

Kris and Dan,what a great to the point article and I particularly liked number 2 concerning the importance of staying on top of billing guidelines. As the founder of the legal auditing industry we have assisted hundreds of companies in the development of comprehensive billing guideline.  We have always maintained that is is extremely important to include your law firms in this process. Being the leader in the bill review industry we have always felt its part of our job to work with the clients law firms i order to attempt to get the firms in full compliance with the written guidelines. I am often asked do firms ever get into full compliance and my answer based upon 30 years in the business is typically no but there is a plausible reason. First most law firms that we work with tell me that they have many different billing guidelines with one firm telling me they had 37 different billing guidelines and is was virtually impossible to get into full compliance. I truly believable most firms would like to get into full compliance and our invoice review auditors who are experienced lawyers work with each firm to try to make that happen. We also recommend but is rarely mentioned that all receipts are verified. It is simply amazing to me that very little attention is paid to receipts which can bring to light how your law firm is generally managed by prudently spending some one else's money. Again very thorough and succinctly written article.  

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  1. […] I just returned from San Francisco where I was fortunate enough to be invited to facilitate a discussion with the Corporate Legal Operations Consortium (CLOC) on legal department metrics. My colleague, Kris Satkunas, Director of Analytics Consulting for CounselLink, and I shared our views on best practices in establishing a corporate legal metrics program. […]