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Attorney Time Saver:  Firm Manager Releases Batch Invoicing

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Most small law firms – about 62% of solos and duos – spend roughly 8 hours a month on billing processes including invoicing.  About a quarter spend upwards of 16 hours a month.   There are handfuls that can spend more according to a law firm billing survey LexisNexis published in August of 2014.

The business case for efficient billing process is straight forward:  law firm business administration is non-billable time.  The longer it takes to get invoices out, the longer it takes to collect on that revenue.

Open-ended comments in response to that survey, provide color to the sentiment in the data.

“I would love not to have to bill clients at all,” wrote one attorney. “Someone else who will do the billing because it takes all the fun out of practicing law to have to bill every minute,” said another. “Streamline it, make it faster, easier, more efficient while maintaining high level of accuracy,” requested a third.

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LexisNexis Firm Manager Introduces Batch Invoicing

While LexisNexis Firm Manager® can’t do invoicing for attorneys – it certainly can make the process  a lot easier.  The team announced yesterday, batch invoicing to “significantly reduce the amount of time, effort and administrative burden spent on the billing process,” according to the announcement.

The Firm Manager product uses a “wizard” style tool to guide attorneys through the process of creating a batch of invoices.  This enables a law firm to establish a regular billing cycle to prepare all their invoices for email or mail distribution in just a few clicks.  The wizard provides a set of options so attorneys can choose how they want to bill clients.  For example, a firm can bill for all legal services performed by a specific attorney, or by date, a range of dates, or by total amount due.

The batch invoicing process also enables law firms to customize invoice templates, for example to include a standard message across all bills.  It also provides the means to write a custom note for specific clients and includes options for applying discounts or even “no charge.”  Existing invoicing capabilities automatically deduct – and track for record keeping purposes – any draw from a trust account, or can set a bill due date (net due) immediately or along a range from seven to 60 days.

The latest product update is just the latest release in a very long (and growing) list of product updates over the course of the last year. The Microsoft “Office Blogs” site is now listing the Firm Manager app in its store which following an announcement about integration projects with Microsoft® Outlook and Microsoft Office 365™ productivity solutions.

Read these independent reviews of Firm Manager:

  • TechnoLawyer: Review of LexisNexis Firm Manager
  • Attorney at Work: The New LexisNexis Firm Manager Emerges
  • Lawyerist: LexisNexis Firm Manager Law Practice Management Software

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Analyst Research:  The ROI of Law Firm Practice Management

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About Frank Strong

Frank Strong
Frank Strong is the communications director for the LexisNexis software division located on NC State’s Centennial Campus in Raleigh. In this capacity, he leads communications efforts in support of software products for law practice and law department management and also litigation tools – across large law, small law and corporate counsel segments. With more than 15 years of experience in the high-tech sector, Strong previously served as director of public relations for Vocus, which developed marketing, PR and media monitoring software. He has held multiple roles both in-house with corporations, ranging from startups to global organizations, and has also endured the rigors of billable hours, having completed gigs at PR firms including the top 10 global firm Hill & Knowlton. A veteran of two year-long deployments, Strong has concurrently served in uniform in reserve components of the military for more than 20 years, initially as an enlisted Marine and later as an infantry officer in the Army National Guard. Strong holds a BA in Film and TV production from Worcester State University, an M.A. in Public Communication from American University, and an M.B.A. from Marymount University. He is a PADI-certified Master Scuba Diver and holds a USPA "B" skydiving license.